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An incident report is a form filled out by designated personnel after an injury is reported, describing details of the incident. A form should be created for this purpose and made available to coaches, management, security, volunteers and others who are tasked with this. Incident reports should contain the following information:
Incident report forms should be available digitally to all who are tasked with filling them out. Hard copies should also be available as it is sometimes easier in an outdoor sports setting to fill out a hard copy. Once completed and signed, the completed form should be kept secured in a filing cabinet or database so they can be located in the event that a lawsuit arises. If there is an insurance claim, the insurance carrier may request that you provide a copy of the incident form. However, the injured person may also be required to fill out a claim application in order to receive payment of insurance benefits. It may be years before litigation or claims arising out of an injury resolve, so it is best to keep incident forms for a period beyond the expiration of your state’s statute of limitations. Remember that statutes of limitations of minors do not begin until after they reach majority.
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